Tips for Making Online Board Meetings Productive
Online board meetings can be a great method for non-profit organizations and their staff members to conduct business. Like any other meeting, a variety of factors can affect the productivity of an internet board meeting. This article outlines how to make virtual board meetings more productive and common pitfalls you should avoid.
Unengagement
Many boards of non-profit organizations struggle to keep remote participants engaged during meetings. This is especially true if you’ve changed from face-toface meetings to remote sessions. Meetings may be affected by low participation if board members aren’t comfortable communicating via video or if they aren’t comfortable with the technology.
It is hard to convince participants to take part in a virtual meeting when committee reports are the least interesting item on the agenda. To combat this, ask your committee chairpersons to include a question or ask for feedback from the board in their reports.
Inadequate meeting minutes
Minute-takers from your board are responsible to record all meetings and the decisions that are made from virtual meetings. They should avoid describing informal discussions or personal opinions and should aim for a balance between thoroughness and simplicity. It is also crucial that the minutes are recorded accurately and that you have an established system to ensure secure storage of all documents that are related to the meeting, such as governing documents financial reports, and more. This will avoid confusion and increase accountability.
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